Our booking terms: the deposit, and what canceling costs you

The deposit holds your place. It is 30 percent of the trip price. Until it is paid, no place and no date is held in your name.

The balance is everything else. It is the rest of the trip price after the deposit, so 70 percent of it. When this page talks about losing part of the balance, that is the part it means.

Deposit never refunded. That is the first line of the cancellation schedule, and it holds however early you cancel. Pay the deposit only when you are sure of the trip.

Here is what that looks like on one trek. The price of the classic Everest Base Camp trek is 1,295 USD. On that price the deposit is 388.50 USD and the balance is 906.50 USD. Your written quote confirms the price for your group and your dates before you pay anything, and the classic trek page lists what that price includes.

The deposit and the schedule below were adopted by Nepal Unique Treks and Expedition Pvt Ltd on 13 September 2026.

The closer to departure you cancel, the more you lose. The deposit is lost at every point. After that, what you lose is a share of the balance. The last column prices each line on the classic Everest Base Camp trek at 1,295 USD.

One worked case. Say you booked the classic trek and cancel 30 to 59 days before departure. You lose the deposit, which is 388.50 USD, plus 50 percent of the balance. In all that is 841.75 USD, or 65 percent of the trip price.

Your own quote will carry your own price. Work the same sums on it, or ask us to do it for you in writing before you pay the deposit.

You cannot join a trip without travel insurance. For the Everest Base Camp trek your policy must cover you to 6,000 m (19,685 ft). That is the level we set for treks and passes reaching up to 5,600 m (18,373 ft), and this trek is one of them. The policy must also name helicopter evacuation and repatriation. We ask to see it before you fly.

Other trips carry their own level. Travel insurance for the Everest Base Camp trek sets out every level, and what to check in a policy before you buy it.

We have no standing contract with any helicopter or rescue company, so there is no provider to name. If you need to come down by helicopter, your own insurer decides and sends it under your policy, and our guide calls your insurer from the trail. That is why your policy must name helicopter evacuation: nothing of ours stands behind it if it does not.

Carry your insurer’s emergency number and your policy number, and give both to us before you fly. How dangerous the Everest Base Camp trek is covers the risks this is for.

There is no checkout on this website. There is no card field on any form and no payment page. Everything here is reading about the Everest Base Camp trek, plus one form that sends us a question.

An inquiry is a conversation, not a commitment. Sending one does not hold a place and does not oblige either of us to anything. A person reads it and replies within 24 hours with an itinerary and a written quote. Asking a question and never booking is a normal use of the inquiry form.

You pay only after you have the written terms. The deposit is the first payment, and it comes after the quote, not before it. Payment details reach you attached to an invoice, from us, for an account in the company’s registered name. If anything asking you for money seems to come from us before that, stop and call +977 9851023285 first.

This page is not the contract. If you go ahead, you agree with Nepal Unique Treks and Expedition Pvt Ltd, under the terms it sends you in writing with your quote. Read them before you pay. If anything there differs from this page, that document is the one that counts, and we want to hear about the difference.

There is nobody in between. everestbasecamp.tours is an entity of Nepal Unique Treks and Expedition Pvt Ltd, not an affiliate and not a reseller. The company that answers your email holds the permits and puts a guide on the trail. Its office is at 16 Sorhakhutte, Thamel, Kathmandu. Who owns this site sets that out, and every license and registration number the company holds is published with the body that issued it.

The questions worth asking any operator before you pay, from the deposit to the insurance, are on the page about how to check an Everest Base Camp operator. It runs every check on us too.

What we do with the details you send is in the privacy notice. If you think something on this page is wrong, tell us, and we will correct it and say that we did.

A liability position says who carries which responsibility when something goes wrong, as a document the company has adopted. Ours has not been written. So this site makes no claim about liability in either direction. It neither accepts responsibility nor disclaims it.

When the company adopts one, it will go on this page with the date. Until then, ask about it in writing before you pay anything, and keep the answer.